Privacy Policy
Last Updated: December 8, 2025

Introduction
Welcome to our Project Management Platform WorkFlow. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.
By using our platform, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

1.1 Information You Provide
Account Information:

• Name and email address

• Profile picture (optional)

• Organization or workspace name

• Password (encrypted and never stored in plain text)

Project and Task Data:

• Project names, descriptions, and details

• Task information and assignments

• Comments and attachments

• Team member roles and permissions

• Meeting schedules and notes

Payment Information:

• Billing details for Pro plan subscriptions

• Payments are processed through secure third-party processors

• We do not store complete credit card information

1.2 Automatically Collected Information
Usage Data:

• IP address

• Browser type and version

• Device information

• Pages visited and time spent

• Features used

• Error logs and performance data

Cookies and Tracking:

• Session cookies for authentication

• Preference cookies for settings

• Analytics cookies for usage statistics

• You can control cookie preferences from your browser

2. How We Use Your Information

2.1 Service Delivery

• Provide and maintain the platform

• Process transactions and manage subscriptions

• Send service-related notifications

• Provide customer support

2.2 AI Features (Pro Plan)

• Process workspace data for AI insights

• Generate project and task recommendations

• Analyze team performance and productivity

• Process Excel files for automated project creation

• Data is used only for providing AI services and not for training AI models

2.3 Platform Improvement

• Analyze usage patterns

• Fix technical issues

• Develop new features

• Conduct research and analytics

2.4 Communication

• Send service updates

• Notify you about new features

• Respond to inquiries

• Send marketing messages (optional)

2.5 Security and Compliance

• Detect and prevent fraud

• Ensure security of the platform

• Comply with legal obligations

• Enforce Terms of Service

3. Data Sharing and Disclosure

We do not sell your personal information. We may share it only in the following cases:

3.1 With Your Consent

• When you authorize information sharing

• When you invite team members to your workspace

3.2 Service Providers
We use trusted third-party services:

• Clerk for authentication and user management

• Google AI (Gemini) for AI features (Pro plan)

• Payment processors for billing

• Email services for notifications

• Cloud hosting for data storage

These providers must protect your data and use it only for the required purposes.

3.3 Legal Requirements
We may disclose data if required by law, including:

• Court orders

• Government requests

• Protection of our rights

• Prevention of fraud or illegal activities

3.4 Business Transfers
If we undergo a merger, acquisition, or asset sale, your information may be transferred. You will be notified before any new privacy policy applies.

4. Data Storage and Security

4.1 Data Storage

• Data is stored on secure cloud servers

• Encryption is used for data in transit and at rest

• Regular database backups

• Secure facilities with physical access controls

4.2 Security Measures

• SSL/TLS encryption

• Encrypted password storage

• Regular security audits

• Access controls

• Monitoring for suspicious activity

4.3 Data Retention

• Data is retained while your account is active

• Deleted data is permanently removed within 30 days

• Backups retained for disaster recovery

• You may request full data deletion

5. Your Rights and Choices

5.1 Access and Control
You can:

• Access personal data

• Update or correct information

• Export your data

• Delete your account

• Opt out of marketing

5.2 Workspace Data
Workspace administrators can:

• Manage member access

• Export workspace data

• Delete projects and tasks

• Remove team members

5.3 Cookie Preferences
You may:

• Disable cookies

• Opt out of analytics

• Note that some features may stop working

6. Children’s Privacy
   The service is not for users under 13. We do not knowingly collect data from children under 13. Contact us if you believe this has occurred.

7. International Data Transfers
   Your data may be transferred to other countries. We ensure safeguards are in place.

8. Third-Party Links
   We are not responsible for the privacy practices of third-party websites linked within our platform.

9. AI and Data Processing

9.1 AI Features (Pro Plan)

• Uses Google Gemini AI

• Workspace data is processed only for your AI features

• Data is not used to train AI models

• Complies with Google privacy standards

9.2 Data Minimization

• Only required data is processed

• You can disable AI features by downgrading to Free plan

• AI content is stored in your workspace

10. Subscription and Billing

10.1 Free Plan

• Up to 3 team members and 5 projects

• No payment required

10.2 Pro Plan

• Unlimited team members and projects

• Access to AI features

• Billing via secure payment providers

• Cancel anytime

11. Changes to This Privacy Policy
    We may update this policy. We will notify you through:

• In-app or website notices

• Email

• Updated postings

Continued use of the service means you accept the new policy.

12. Contact Us
    Email: obadeadev@gmail.com
    Support: obadeadev@gmail.com
    Address: 5, Victor Olaleye Avenue

13. Data Protection Rights (GDPR)
    If you are in the EEA, you have rights including:

• Access

• Correction

• Deletion

• Restriction of processing

• Data portability

• Objection

• Withdrawal of consent
  Contact obadeadev@gmail.com to exercise these rights.

14. California Privacy Rights (CCPA)
    California residents have rights including:

• Right to know what information is collected

• Right to delete personal information

• Right to opt out of data sale (we do not sell data)

• Right to equal service regardless of privacy choices
  Contact obadeadev@gmail.com to exercise these rights.

Summary
We are committed to:

• Protecting your privacy and data

• Being transparent

• Giving you control over your information

• Never selling your data

• Using AI ethically

• Following privacy laws

Thank you for trusting us with your project management needs.