Terms of Service

Last Updated: December 8, 2025

Agreement to Terms

Welcome to WorkFlow. By accessing or using our project management platform ("Service"), you agree to be bound by these Terms of Service (“Terms”). If you do not agree, please discontinue use of the Service immediately.

1. Definitions

"WorkFlow," "we," "us," or "our" refers to the WorkFlow platform and its operators.
"User," "you," or "your" refers to anyone accessing or using the Service.
"Workspace" means an organization or collaborative environment within the platform.
"Content" means any data, files, text, or materials uploaded or generated by users.
"Free Plan" refers to our basic plan with usage limitations.
"Pro Plan" refers to our paid subscription tier with expanded features.

2. Eligibility

2.1 Age Requirement

You must be at least 13 years old to use WorkFlow. Users under 18 must have permission from a parent or legal guardian.

2.2 Account Authority

By creating an account, you confirm that:

You have the legal authority to enter into this agreement
All information you provide is truthful and current
You will update your information as needed
You are not barred from using the Service under applicable laws

3. Account Registration and Security

3.1 Account Creation

Provide accurate, complete information when registering.
You are responsible for securing your login credentials.
Notify us immediately of any unauthorized account access.
You may not maintain more than one Free Plan account.

3.2 Account Responsibility

You are responsible for:

All actions taken under your account
Protecting your password
Content uploaded from your account
Ensuring workspace members comply with these Terms

3.3 Account Termination

We may suspend or terminate accounts that:

Violate these Terms
Engage in fraudulent/illegal activity
Abuse platform features
Remain inactive for extended periods (Free Plan only)

4. Subscription Plans and Billing

4.1 Free Plan

The Free Plan includes:

Up to 3 team members
Up to 5 projects
Basic project management
No AI features

Limitations:

Limits cannot be exceeded
Bypassing limits may lead to suspension
Free Plan features may change with 30 days’ notice

4.2 Pro Plan

The Pro Plan includes:

Unlimited team members
Unlimited projects
AI features (assistant, file uploads, analysis)
Priority support
Advanced analytics

Billing:

Monthly or annual
Pricing may change with 30 days’ notice
Auto-renewal applies
30-day refund period available for first-time purchases

4.3 Payment Terms

Fees are charged in USD (or your local currency)
Payments are processed through secure third-party providers
You authorize automatic charges to your payment method
Failed payments may result in service restrictions
You are responsible for applicable taxes

4.4 Cancellation and Refunds

Cancel anytime; access remains until the billing cycle ends
No partial-month refunds (except 30-day guarantee)
After cancellation, your workspace reverts to Free Plan limits
You must reduce members/projects to continue using Free Plan

4.5 Downgrades

When downgrading from Pro to Free:

Reduce members to 3 or fewer
Reduce projects to 5 or fewer
AI features are disabled
Excess data is stored but inaccessible

5. Acceptable Use Policy

5.1 Permitted Use

You may use WorkFlow to:

Manage and track projects
Collaborate with team members
Store work-related content
Use AI responsibly (Pro Plan)

5.2 Prohibited Activities

You may NOT:

Break laws or regulations
Infringe intellectual property rights
Upload malware, viruses, or harmful code
Attempt to hack, reverse engineer, or bypass security
Harass or harm users
Spam or misuse communication tools
Scrape or mine data
Create multiple accounts to avoid Free Plan limits
Resell or rebrand the platform without authorization

5.3 Content Restrictions

You may NOT upload:

Illegal or abusive content
Copyrighted content without permission
Personal data of others without consent
Harmful or malicious files

6. Intellectual Property

6.1 Your Content

You retain ownership of the content you upload
You grant us a license to process and display your content to operate the Service
You must ensure you have rights to the content you upload

6.2 Our Intellectual Property

The WorkFlow platform and its components belong to us
You may not use our branding without written permission
You receive a limited, non-exclusive license to use the Service

6.3 AI-Generated Content

AI outputs belong to you
Provided “as-is” without guarantees
You must review and validate all AI-generated content
Your data is not used to train AI models

7. Privacy and Data Protection

7.1 Privacy Policy

Your use of the Service is also governed by our Privacy Policy.

7.2 Data Processing

We process your data as described in the Privacy Policy
We apply reasonable technical and organizational safeguards
GDPR/CCPA compliance applies
Workspace owners must ensure member consent

7.3 Data Ownership

You own your data
We do not sell your data
You may export your data anytime
Data is deleted within 30 days after account deletion

8. AI Features (Pro Plan Only)

8.1 AI Services

Powered by Google's Gemini AI
Used to generate insights, summaries, and automation
Your data is not used to train external models

8.2 AI Limitations

AI may produce inaccurate or incomplete information
We are not liable for decisions made based on AI output

8.3 Responsible AI Use

You agree not to:

Generate illegal or harmful content
Attempt to exploit the AI
Violate third-party AI policies

9. Service Availability and Support

9.1 Service Uptime

We aim for 99.9% uptime, but do not guarantee uninterrupted access.

9.2 Support

Free Plan: community support/docs
Pro Plan: priority support (24-hour response time)

9.3 Updates and Changes

We may modify or update features over time. Continued use means acceptance.

10. Limitation of Liability

10.1 Disclaimer

The Service is provided “as-is” without warranties of any kind.

10.2 Liability Limits

To the fullest extent permitted by law:

We are not liable for indirect or consequential damages
Our total liability is limited to fees paid in the past 12 months
We are not responsible for data loss

10.3 Indemnification

You agree to indemnify WorkFlow against claims arising from:

Your use of the Service
Your content
Your violation of these Terms

11. Termination

11.1 Termination by You

You may delete your account at any time.

11.2 Termination by Us

We may suspend or terminate accounts for:

Violations of these Terms
Fraudulent activity
Legal requirements
Prolonged inactivity (Free Plan)

11.3 Effect of Termination

Access is revoked immediately
Data is deleted within 30 days
Unpaid fees remain due

12. Dispute Resolution

12.1 Governing Law

These Terms are governed by the laws of [Your Jurisdiction].

12.2 Arbitration

Disputes will be resolved through binding arbitration, except for:

Small claims
IP disputes
Injunction requests

12.3 Class Action Waiver

You agree not to participate in class or collective actions.

13. Modifications to Terms

13.1 Updates

We may update these Terms at any time.

13.2 Notification

We will notify users via:

Email
In-app alerts
Website notice

13.3 Acceptance

Continued use after changes means acceptance.

14. General Provisions

14.1 Entire Agreement

These Terms and our Privacy Policy form the full agreement.

14.2 Severability

Unenforceable provisions do not invalidate the rest.

14.3 No Waiver

Failure to enforce a provision is not a waiver.

14.4 Assignment

You may not assign these Terms; we may assign them as needed.

14.5 Force Majeure

We are not liable for events beyond our control.

15. Contact Information

For questions, contact us:

Email: obadeadev@gmail.com
Support: obadeadev@gmail.com
Address: 5, Victor Olaleye Avenue

16. Acknowledgment

BY USING WORKFLOW, YOU AGREE THAT YOU HAVE READ, UNDERSTOOD, AND ACCEPT THESE TERMS OF SERVICE.